[Job-20898] Jr Executive Partner/Admin Analyst, Medellin, Colombia (Hybrid Modality)

We are tech transformation specialists, uniting human expertise with AI to create scalable tech solutions.

With over 6,500 CI&Ters around the world, we’ve built partnerships with more than 1,000 clients during our 30 years of history. Artificial Intelligence is our reality. 

When applying for one of our positions, you’re agreeing to the use of AI in the early phases of the selection process, where your profile will be evaluated by our virtual assistant. For more information, access our opportunities’ page.

Overview

The Administrative Assistant / Executive Assistant plays a crucial role in providing comprehensive administrative support to executives and the entire organization at CI&T. The objective is to enhance overall productivity and efficiency by managing administrative tasks, coordinating schedules, and facilitating effective communication among internal and external stakeholders.

Your responsibilities will include:

• Organizing and prioritizing the executives workload with a proactive approach and preempting potential outcomes.

• Key point of contact to and on behalf of the executives, developing a strong network of internal and external contacts to facilitate effective communication across teams.

• Manages executive calendars, schedules meetings, and coordinates appointments, ensuring efficient use of time and prioritization of tasks, taking into consideration different locations and time-zones.

• Arranging team meetings, on behalf of the executives, and booking meeting rooms as required. Ensuring that meeting agendas are sent out in a timely fashion.

• Extensive organisation of global business trips, with complex itineraries, including flights, hotels, and ground transportation.

• Dealing appropriately with a range of enquiries via email, telephone or in person, prioritising the requests.

• Keeping track of executives expenses and ensuring that the finance team receives expense claims, and Credit card invoices with the appropriate receipts, in a timely fashion.

• Managing your own time effectively, highlighting problems and proposing possible solutions within existing resources.

• Arranging social events for the team and clients as required.

• Assists with special projects and initiatives as assigned by executives, providing research, analysis, and administrative support as needed.

• Receive and direct phone calls, greet visitors, and handle requests and inquiries in a courteous and professional manner.

• Liaises with internal departments and external stakeholders on behalf of executives, facilitating communication and collaboration on various initiatives.

• Supporting in personal errands of the executives.

• Collaborate with other team members, sharing knowledge, and offering assistance when needed.

• Maintains confidentiality and discretion in handling sensitive information and matters related to executive activities and decision-making.

Experience and skills:

• Excellent written and verbal English and Spanish

• 1 to 3 years of experience in administrative positions 

• Exceptional organizational skills

• Strong IT skills, including the Google Drive suite

• A confident individual with excellent communication skills, written and verbal

• A driven, forward-thinking self-starter who is not afraid to ask questions

• Ability to remain calm under pressure

• Meticulous attention to detail

• Proactive and solution focused

• Availability for onsite work (hybrid model in Medellin, Colombia).

#LI-SC1

#MidSenior

Our benefits include:

- Premium Healthcare

- Meal voucher

- Maternity and Parental leaves

- Mobile services subsidy

- Sick pay-Life insurance

- CI&T University   

- Colombian Holidays

- Paid Vacations

And many others. 

Collaboration is our superpower, diversity unites us, and excellence is our standard. 

We value diverse identities and life experiences, fostering a diverse, inclusive, and safe work environment. We encourage applications from diverse and underrepresented groups to our job positions.